National Laboratory
	Item/Event	Personnel and/or Key Contacts	When	Recurrence
	Laboratory FWP Calls [budget call in April 200(n-2) for FY 200(n)]	Team Leaders contact Lab Coordinators	April (18 months prior to start of FY)	Annual
	Laboratory international conference travel plans	Program Analyst requests information from Laboratory Coordinators	Request sent by July 1; response due by August 29	Annual
	Lab one-pagers	Team Leaders request from labs	Lab One-Pager request sent by August 1; due October 1	Annual
	Laboratory Management Review	Lab Coordinators/managers, and all BES.DMSE Program Managers	to be scheduled February through April	Annual
	Chunky Bullets (exceptional research highlights)	Program Managers and Team Leaders solicit input from Lab Coordinators	Requests sent by March 1st; submission to BES required by April 15th	Annual
University Grants
	Item/Event	Personnel and/or Key Contacts	When	Recurrence
	Progress reports for grant continuations	Program Managers, Program Assistants	Six months before anniversary: PAs send reminders. Three months before anniversary: progress report due to PM. Progress report guidelines can be found in the Grant Application Guide at the Office of Science Grants and Contracts Web Site	Annual
	Applications for grant renewals	Program Assistants email reminders	Completed application submitted electronically through grants.gov at least six months before expiration date. See the Office of Science Grants and Contracts Web Site for both the "Solicitation Notice Code" (DE-FG01-yyERyy-02, where yy is the last two digits of the current FY) and the renewal application requirements (Grant Application Guide).	On schedule
	Abstract Tracking Service (ATS) updates (University grants program)	Program Analyst coordinates request with Program Managers	Request sent by August 1; due October 1	Annual
	Chunky Bullets (exceptional research highlights)	Program Managers and Team Leaders solicit input from Grant PI's	Requests sent by March 1st; submission to BES required by April 15th	Annual
Contractors Meetings
	Item/Event	Personnel and/or Key Contacts	When	Recurrence
	Contractors Meeting: Biomolecular Materials	Arvin Kini and Dick Kelley; all CRA PIs	Last held August 25-28, 2005; Airlie Conference Center, Warrenton, VA	Annual or biannual
	Contractors Meeting: X-ray and Neutron Scattering	Lane Wilson; all CRA PIs	2006 (tentative)	Annual or biannual
	Contractors Meeting: Mechanical Behavior of Materials and Radiation Effects	John Vetrano; all CRA PIs	March 15-17, 2006 Sheraton Gunter Hotel, San Antonio, Texas	Annual or biannual
	Contractors Meeting: Experimental Condensed Matter Physics	Andy Schwartz; all pertinent CRA PIs (subject matter to be focused)	2006 (tentative)	Annual or biannual
	Contractors Meeting: Theoretical Condensed Matter Physics	Jim Horwitz; all CRA PIs	2006 (tentative)	Annual or biannual
	Contractors Meeting: Structure and Composition of Materials	Jane Zhu; all CRA PIs	2006 (tentative)	Annual or biannual